GUIDELINES FOR ANNUAL MEETINGS

ADOPTED SPRING 1995

A) The Treasurer shall maintain two accounts:  The Association Trust and Development Fund and the Association Council Operational Account.

B)  The Association Council Operational Account shall be used to pay the arrangements and the expenses for the annual association meetings.

C)  The Program Chair, the Treasurer and the President shall prepare a proposed budget for review by the Association Board in its Spring or Fall meeting.

D)  The Association expects that the Board of Directors will balance its annual budget, leave discretional operational funds in the Operational Account and transfer any surpluses upon recommendation of the Treasurer and approval of the Boar to the Association to the Trust Account.

E)  There shall be annual audit of the Association's financial transactions.  This document should be included in the annual financial report given by the treasurer at the Association business meeting.

F)  The Treasurer may advise the incoming Program Chair about the proposed budget for the annual meeting according to past meetings and anticipated revenues for the year.

G)  The following items necessary for the planning and preparation of the annual meeting may be approved by and paid bye the association treasurer.

1. Cost of programs
2. Mailings/announcements/postage for the annual meeting
3. Materials needed for the conduct of the meeting: receipts, name tags, etc.
4. Meals, transportation and rooms for association guests who are on the program
5. All honoraria and travel costs which exceed the anticipated income from registration and other fees charged for the annual meeting must receive approval by the Association Board prior to program chair/President making any financial commitments on the behalf of the association.